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Working Agreements for Meetings

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Meetings are an essential part of any organization`s daily life. Whether it`s a brainstorming session with colleagues or a client presentation, meetings can help you achieve your business goals. However, meetings can also be time-consuming, unproductive and frustrating if not managed properly. One way to make your meetings more effective is through working agreements. In this article, we`ll discuss what working agreements for meetings are and how they can improve your team`s overall productivity.

What are Working Agreements for Meetings?

Working agreements are a set of guidelines that team members agree to follow during meetings. These guidelines help to ensure that everyone stays on track, stays focused, and participates in the meeting with respect for others. Working agreements can be formal or informal, and they can be tailored to meet the needs of your team. However, some common working agreements include:

1. Start and End on Time

One of the most important working agreements for meetings is to start and end on time. Starting late can lead to a disorganized meeting, and ending late can affect the rest of the day`s schedule.

2. Be Present

Attending a meeting means being present in the moment and actively participating. It`s essential to avoid distractions, such as checking emails or texting during the meeting.

3. Respect Others

Respecting others during a meeting is essential for a productive discussion. This includes not interrupting others, not speaking over them, and giving everyone a chance to speak.

4. Listen Actively

Active listening means hearing what others are saying and responding in a thoughtful and respectful manner. It`s important to listen without thinking about your response before the person speaking has finished.

5. Stay Focused

Staying focused during a meeting ensures that the discussion remains on topic and that everyone is engaged in the conversation. Avoid multitasking or discussing unrelated topics to ensure a productive meeting.

How Working Agreements Improve Meetings

Working agreements can improve meetings in several ways:

1. Increase Participation

Working agreements promote participation by ensuring that everyone has an equal opportunity to speak and be heard. This can lead to more creative and innovative ideas during brainstorming sessions.

2. Encourage Positive Communication

Working agreements can promote positive communication by encouraging team members to listen actively, respect each other`s opinions, and communicate effectively.

3. Create a Productive Environment

Working agreements can create a productive environment by focusing on the meeting`s purpose, staying on topic, and avoiding distractions. This leads to more efficient discussions and quicker decision-making.

Conclusion

Working agreements for meetings can improve the productivity of your team by promoting participation, positive communication, and a productive environment. By setting clear guidelines for everyone to follow during meetings, team members can focus on the meeting`s purpose and achieve their business goals. Make working agreements a part of your meeting culture, and watch your team`s productivity soar!

  • October 15, 2021